So, you have just left your interview and are confident you did well, however, there is a follow-up strategy that will help you score even more bonus points with the hiring manager. Not only that, but this strategy will give you a chance to mention some KEY skills and qualifications you may have missed mentioning during your initial interview.

What is this awesome follow-up strategy that thousands of candidates are using to SCORE extra points after their job interview? Well, it’s taking time to write the PERFECT “Thank You” email. You will soon LEARN why a “Thank You” email is so important, but first,  did you know that 91% of interviewers stated that they like being thanked after an interview and it did help make their decision easier whether to hire you or NOT. With that said,

We will be exploring how to write the PERFECT high-converting “Thank You” follow-up email and you will also LEARN some of the MOST common “RED FLAG” mistakes to AVOID when sending your Thank You emails which can end up leaving a bad impression.


In This Article

Why Write a “Thank You” Interview Email and When Should You Send One?
What to Write In The Subject Line of Your Email?
What to Write In The Body And The Bottom Signature of Your Email?
3 HIGH Converting Thank You Email Samples/Templates
“RED FLAGS” to Avoid When Sending Your Thank You Email


Why Write a Follow-Up “Thank You” Interview Email and When Should You Send One?

You should always write an after a interview Thank You email because it’s an opportunity for you to thank the hiring manager again for the time they’ve taken out to meet you. It’s also a great time for you to reiterate that you’re still interested in the position.

Next, in this after the interview Thank You email, you can remind the hiring manager of some of the GREAT qualities and KEY skills you can, and will, bring to the job role. Finally, by writing a Thank You email after your job interview, you have another chance to mention anything you wished you had during your interview but didn’t get the chance to. With that said,

It is extremely important to HIGHLIGHT 1 thing: it is crucial to send your follow-up interview Thank you email immediately after or within 24 hours of your job interview. Why? By doing this you will ENSURE that the hiring manager receives it before they have had a chance to decide who to hire for the position.

Now that you understand why it is so IMPORTANT to send a “Thank You” email after your interview, let’s explore how to format and structure your message.


What to Write In The Subject Line of Your Email?

We recommend that the subject line should include just enough information to describe what your email is about. This means keeping the SUBJECT line short and concise to avoid it being considered SPAM once it enters the hiring manager’s email inbox.

So, here are some great subject lines for your sample follow up email after interview message. You can use these RIGHT now in your thank you email by simply copying and pasting them into your message and making small changes where required.

“Thank You—First Name Last Name”
“Thank you for considering me for this opportunity!”
“It was great meeting you in person on Thursday”
“Thank you for our (date) interview”
“Thanks for interviewing me on (date)”
“Thank You—Job Title”
“Thanks for meeting with me, (name of interview). I enjoyed our interview!”
“Thank You—First Name Last Name, Job Title”
“Thank You—Job Title, First Name Last Name”
“Job Title, First Name Last Name—Thank You”

That’s it! As you can tell by our examples above, the SUBJECT LINES are straightforward and right to the point. Let’s now explore what to write in the body of your thank you email when sending it after your interview.



What to Write In The Body And The Bottom Signature of Your Email?

After you have filled out your emails SUBJECT LINE, it’s time to focus on the body of your “thank you email”. This process does NOT have to be complicated because essentially you will be reflecting on the interview process and thanking the hiring manager for their time. First, you will start by addressing the person that interviewed you appropriately, for example:

“Dear Mr. Last Name.”
“Dear Mrs First Name.”

Or..

“Hi (interviewer name)”
“Hi Mr (Last name)”

Next,

You will get right to the point and thank the interviewer for their time. For example, you can write the following in the opening of your email:

“Thank you for taking the time to meet with me on (date)”
“I wanted to write and thank you for taking out the time to interview for this opportunity”
“I just wanted to thank you for inviting me to your office today”
“I enjoyed speaking with you today about the (name of position)”
“It was such a pleasure to meet you today to discuss at ”
“Thank you for connecting with me today to discuss the job opportunity at ”

Finally,

After you have written your opening line, you can mention briefly your interest in the position again and why you believe you will be a great fit for the position. When re-iterating why you think you will be a great FIT for the job role, you can mention your KEY skills and qualifications briefly. Then, thank them again before closing your email message.

Again, keep this short and right to the point. For example,

“I am very excited about the opportunity and believe my skills will be a great fit for this position. As mentioned during our interview, I am a hard-working individual both independently and in a team. I excel at problem-solving so will never shy away from any challenge. 

If you have any questions regarding my qualifications or anything we discussed during our interview, please feel free to contact me. Again, I appreciate the time you have taken to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.”

Here’s one more example, 

This position sounds exactly like the type of job I’m looking for, and I believe my experience in/with would help me thrive in this job role. 

If you have any questions regarding my qualifications or anything else we discussed during our interview, please feel free to contact me. 

Thanks again for meeting with me to speak about this exciting opportunity.

Now, towards the bottom of your interview thank you email, you can add your signature. Use the following format because it’s professional and has all your information:

Kind Regards, 
Your Name
Your email
Your phone number
Linked profile (URL)

Or,

Thank you and best regards,

Your Name
Your email
Your phone number
Linked profile (URL)

Now that you have learned how to format and structure your thank you emails. Let’s look at 3 awesome samples. Keep in mind that these are just examples, and you will need to tailor them to reflect your own circumstances.



3 HIGH Converting Thank You Email Samples/Templates

Dear (Interviewer name),

 “Thank you for taking out the time to interview me for the following position (name of job role) at (company name). I believe my previous experience/qualifications will be an asset to this job role furthermore allowing me to excel in this position and help your organization make a positive impact on its clientele. In addition, my core values also align perfectly with your company’s vision. 

 Again, I would like to thank you for the time you have taken out to interview me. If you have any questions, please feel free to contact me.  I look forward to working with you in the near future and look forward to hearing from you regarding this position.”

 Kind Regards,

John Doe
johndoe@example.com
555-555-5555
Linkedin.com/johndoe

Hi Daniel,

“It was an absolute pleasure meeting with you today! I wanted to write and thank you for taking out the time to interview for this opportunity” I am really excited about the (marketing/customer service) position. After sitting down and learning more about the job role, I believe my core values and qualifications fit perfectly with what you’re looking for. Not only that, but I am a fast learner so I can jump into this role with you having to invest very little time in bringing me up to speed with my responsibilities. 

 If you have any questions regarding my qualifications or anything else we discussed during our interview, please feel free to contact me. 

Thanks again for meeting with me to speak about this exciting opportunity.”

 Sincerely,

John Doe
johndoe@example.com
555-555-5555
Linkedin.com/johndoe

Dear Mrs Reynolds, 

“Thank you so much for chatting with me today. It was such a pleasure learning more about the (name of job role), and I am very excited about the opportunity to join (company name). 

 I believe my skills would be an excellent match for the position! As we discussed during our interview, I have over (#) years of experience in (job role), and I am confident that I will immediately begin to contribute to your organization.

 I want to thank you again for sitting down with me to discuss this opportunity and if you have any questions, please feel free to contact me at the information below. I hope to hear from you soon!”

Kind Regards,

John Doe
johndoe@example.com
555-555-5555
Linkedin.com/johndoe


“RED FLAGS” to Avoid When Sending Your Thank You Email

In this final section, we are going to go over some of the MOST common mistakes that candidates make when sending a thank you follow up email after their interview. We like to call these “RED FLAGS” and encourage you to write them down, so you have them handy as you formulate your email message. In fact, if you do make any of these mistakes when sending your email, you can end up leaving a bad impression on the interviewer.

First, do NOT wait too long before sending your thank you email. For example, we encourage you to send your email within 24 hours after your interview.

Secondly, avoid sending more than one (1) thank you email. Remember, this message is meant to thank the interviewer for sitting down with you and gives you a chance to reiterate the skills and qualifications that will be an asset to the job role. Too many emails can also be annoying.

Third, this is a thank you email and should be short and right to the point. Everything that you need to discuss in length should have been done during the actual interview.

Fourth, always check the grammar and spelling of your email message. Remember, you are applying for a job at a professional organization and spelling mistakes in your email can leave a bad impression.

and finally,

Fifth, do NOT be unprofessional by sending personal pictures or using memes/slang in your email.


Final Thoughts

An after-interview thank you email can be extremely powerful “if” used the right way to score extra points with the hiring manager. A thank you email is a chance for you to discuss some important skills and qualifications you might have forgotten to mention during your initial interview. Finally, it is a chance for you to thank the interviewer for taking time out of their busy schedule to sit down with you. Every interview you go through in your life is a great learning experience! With that said,

We encourage you to use the format and structure discussed above when formulating your email message and pay close attention to the “RED FLAGS” to avoid before you send it out.

Possible Follow-Up Questions

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Looking for more interview questions? Check out these lists of questions (and example answers!)

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